Folders

In workspaces, you can create and manage your documents in folders.
A folder works like a workspace, but the documents available for creation are limited. In a folder, you can create:

• notes
• files
• sub-folders.

There are two types of folders:

• regular folders
• ordered folders.

The difference between the two folder types is the way content is sorted.

• In a regular folder, documents are sorted on the title by default. You can change the sort criterion by clicking on the content table columns title. You can thus sort them on their state, author, etc.
• In an ordered folder, you can change the order of documents manually. So, the orders in which documents are listed in the folder doesn't depend on one of its properties (version, author, etc). When a document is created, it is added at the end of the list.

Regular folders

Regulars folders, called "Folders", have the same behavior as workspaces. In a folder, you can:

• create documents and do all the actions available on them (edit, approve, manage relations, etc)
• manage access rights,
• subscribe to and manage alerts,
• manage the folder's trash.

Like in a workspace, you can use drag & drop to create content in a folder.

Ordered folders

Ordered folders are folders in which you can change the content's order.

An ordered folder has the same presentation as a regular folder, but it has some additional buttons below the content table:

• Move up
• Move down
• Move to top
• Move to bottom

To change the content's order:

1. Select a document using the checkbox on the left.
   The move buttons are available.
   
2. Click on the move button you need.
3. The document is moved in the list of documents available in the folder.
   

You can move one document at a time. If you select more than one document, the move buttons will deactivate.