This page describes the information available on different assets types, and how to consult and edit them. |
Consulting assets
Users can see assets when they have at least "Read" permission on the folder in which the asset is located.
Consulting a picture and office documents
When you browse and search a picture, you just need to click on it to preview it on the right column of the page and consult its metadata. Click on the picture's preview to see the full size version.
Consulting a video asset
When a video is imported, thumbnails that segment the video are automatically created to constitute a storyboard.
You can view the chapter you were looking for by clicking on the corresponding thumbnail.The video will play in the preview, starting at the image you selected.
Main Metadata
The Information pane shows the main metadata, which were partially filled in when you imported the resources. Some of the asset's metadata are automatically filled in by the system.
Title | Description |
|---|---|
Title | Name of the asset, displayed under the preview |
Description | Description of the asset |
Original Author | Person who created the asset, manually indicated when the asset was imported. |
Nature | Type of the asset, selected in a list |
Subject | Topic(s) of the asset |
Rights | Information about the reproduction rights of the document. Detailed rights are available in the IP Rights tab of the asset. |
Coverage | Geographic or temporal coverage of the resource, the geographic applicability of the resource, or the jurisdiction under which the resource is relevant |
Created at | Date automatically filled in by the system when the asset is imported. |
Last modified at | Date automatically filled in by the system when the asset is modified. |
Format | Format of the asset, if any is preferred |
Language | Language of the asset |
Expiration date | End of the asset's validity |
Author | User who imported the document. This field is automatically filled in by the system. The author can be different from the original author. |
Contributors | Users who modified the asset. This field is automatically filled in by the system. |
Last contributor | Last user who modified the asset. This field is automatically filled in and updated by the system. |
Size | Size of the asset |
Height | Height of the full size asset |
Width | Width of the full size asset |
Duration | Duration of the video and audio assets. This is only displayed on video and audio assets. |
IPTC and EXIF metadata
When assets are imported, the system extracts the metadata embedded in the resource if it exists:
- EXIF (Exchangeable image file format) is a specification for the image file format used by digital cameras.
- IPTC defines a set of metadata attributes that can be applied to text, images and other media types.
These metadata are displayed in the Information pane and cannot be edited.
IP (Intellectual Property) Rights
Assets also have an IP Rights tab, in which you can specify permissions for use of the file.
You can specify geographical restrictions for broadcast, copyright, Creative Commons Licence, embargo and expiration date.
 | The embargo and expiration date are only informative fields, there is no automatic process on those dates. |
History
The History tab shows the actions performed on the asset since its creation.
You can see the kind of action that was done, who performed each action, the date and hour of the action, and the life cycle state of the document during the action.
Editing an asset's metadata
You need to have at least "Write" permission to be able to edit the properties of an asset and enrich it.
When you edit an asset, you can modify its main metadata and its IP rights.
 | The size, height, width and duration information are not editable. |
To edit an asset:
- Click on an asset to preview it and see its metadata.
- In the Information pane, click on the Edit button of the Main data.
- Edit the information you wish.
- Click on the Save button.
The new values are saved. The asset's history is updated and the fact that you edited the asset is tracked. - Click on the IP Rights tab if you want to edit them.
- Click on the Edit button.
- Update the Intellectual properties information.
- Click on the button Save.
The new values are saved. The asset's history is updated and the fact that you edited the asset is tracked.
| The Main metadata can also be edited from the Document Management view. |