Editing content

Versioning overview

Every time you modify a document, you can define if the changes should be saved as a new version of the document.

Every document holds a version number, which is a piece of information about the evolution of the document. A version number (V.v) is composed of a major version number (V) and a minor version number (v). When a document is created, its version number is 0.0. Minor version increment are used for secondary changes. Major version increment is usually reserved to significant modifications.

When you edit a document and save your modifications, you have several options regarding the versioning of your document. Let's say that your current document version is 0.1.

• You can save modifications without creating a new version of the document, as it is not yet ready. The 0.1 version of the document has been modified, so its version number becomes 0.1+ (the + indicates to other users that version 0.1 has been modified).
• You can save the modifications in a new version of the document. The version number will then be 0.2 if you increment minor version or 1.0 if you save modifications in a major version. The newly created version is automatically archived in the History tab so it's not lost when users will edit it.

Metadata overview

Metadata are information describing some properties of the workspace, so that they are more accurately referenced. Some metadata are automatically filled in by the system, but most of them need to be filled in by users. When you create a document (file, note, workspace, section, or any other document type), its metadata are empty.

The Nuxeo Platform uses Dublin Core metadata by default. They are listed below:

Although metadata are not mandatory, filling them in will make your documents easier to find using Nuxeo DM search engine or virtual navigation.

Virtual navigation Coverage and subjects are used for virtual navigation.

To fill in or change the metadata of the document, just edit the document.

Editing a document

To edit a document:

1. Click on the Edittab of the document.

   Quick access to modification You can also access the Edit tab directly from the folder's content using right click on the document and clicking on Modify.

   

2. In the modification form displayed, type your modifications.
3. Indicate if you want to update the document's version.
   
4. Type a comment if you want to indicate why you modified the document.
   This comment is logged in the document's history and helps other users know what has been changed on the document.
5. Click on the Save button.
   The document's Summary tab is displayed.

Office document modification MS Office and OpenOffice.org documents can be edited directly in their native application using Live Edit or WSS/WebDav.