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Every time you modify a document, you can define if the changes should be saved in as a new version of the document.
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{multi-excerpt:name=versioning}
When you edit a document and save your modifications, you have several options regarding the versioning of your document. Let's say that your current document version is 0.1.
* You can save modifications without creating a new version of the document, as it is not yet ready. The 0.1 version of the document has been modified, so its version number becomes 0.1+ (the + indicates to other users that version 0.1 has been modified).
* You can save the modifications in a new version of the document. The version number will then be 0.2 if you increment minor version or 1.0 if you save modifications in a major version. The newly created version is automatically archived in the *History* tab so it's not lost when users will edit it.
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Metadata are information describing some properties of the workspace, so that they are more accurately referenced. Some metadata are automatically filled in by the system, but most of them need to be filled in by users. When you create a document (file, note, workspace, section, or any other document type), its metadata are empty.
The Nuxeo DM Platform uses Dublin Core metadata by default. They are listed below:
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{multi-excerpt:name=metadata}
|| Field || Description ||
|Nature| Nature of the document.|
| Subjects | Topic(s) of the document. |
| Rights | Information about the reproduction rights of the document. Rights informations often encompass Intellectual Property Rights and Copyright. |
| Source | The references of the resource from which the document's content is derived (totally or partially). |
| Coverage | Information about the geographic reach of the document. \\ |
| Created at | Date automatically filled in by the system when the document is created. |
| Last modified at | Date automatically filled in by the system when the document is modified. |
| Format | Format of the document, if any is preferred. |
| Language | Language used in the document. |
| Expire on | Date on which the document stops being valid. Click on the calendar icon to select a date. \\
This date is not indexed in the system. It is just in indication for users but it is not processed by the application. \\ |
| Author \\ | User who created the document. This field is automatically filled in by the system. |
| Contributors | Users who modified the document. This field is automatically filled in by the system. |
| Last contributor | Last user who modified the document. This field is automatically filled in by the system. | {multi-excerpt} |
Although metadata are not mandatory, filling them in will make your documents easier to find using Nuxeo DM search engine or virtual navigation.
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