Tags are labels that you can add on documents to help you describe them.
Unlike subjects in the metadata of the document, you don't have to choose tags in a closed list. You are free to apply the labels that describe the document best. However, tags are proposed as you type them, to enable you to use the same tags as the other users and have a consistent tagging of documents.
You can add as many tags on documents as you want.
You can then use the tag cloud to find all documents that have the same tags.
When you save a document as a new version, the tags that user have put on the document are saved with the version. This means that the archived versions of a document and the document in its current version can have different tags. If you restore a previous version of the document, tags are restored with it and replace the tags from the replaced version.
When you publish a document, the tags are copied from the work document to the published document. You can then remove useless tags from either version of the document (work version or published version) without affecting the other one. In case of republication of the document, the tags from the previously published version and the newly published version are merged so you don't loose any previous or preparatory categorization.
Users can add a tag on a document as soon as they can access the document, ie as soon as they have reading rights.
Documents can be tagged in workspaces and in sections. When a document is published, the tags applied in the workspaces are published with the document.
To tag a document:
Go on the Summary tab of the document.
Tags already used are proposed from 3 letters typed.
Click on and type the label you want to add.
Click on the suggested label to add an existing tag or on the tag in green to create and add a new one. The tag is immediately added on the document and available in the tag cloud.
You need to be the user who added the tag on the document or have at least write right on the document to be able to remove a tag from a document.
To remove a tag from a document, click on the icon . The tag is immediately removed.