Developer Documentation Center

Security

Updated: July 17, 2023

A permission is a rule to grant access to a user or set of users to a Nuxeo document. User has a view in the dashboard where he can see the documents on which a permission is set. Managing permissions means granting or denying access permissions in a document or folder.

Some permissions are granted automatically, for example when you create a workflow and grant access to a user on a document for the entire workflow or a particular task.

Permissions Overview

Permission Actions in Workspaces Actions in Sections
Read Consult content Comment documents Tag documents Collect content Follow content Consult content Comment documents Tag documents Follow content
Edit Create documents Edit documents Add / remove relations Start a workflow Delete documents + Read actions Create sections Approve/reject pending publications Unpublish documents Delete sub-sections + Read actions
Manage everything Manage permissions Set alerts to other users Apply a preset look on documents Manage deleted documents Define publication targets + Edit actions + Read actions Manage permissions Set alerts to other users Apply a preset look on documents Manage deleted documents + Edit actions + Read actions
Can ask for publishing   Submit documents for publishing

Managing Permissions on Content

Granting Permissions to the Application Users and Groups

To add a permission, at the root of a workspace, a folder or a document, click on the Permission tab > New Permission and fill in the popup form.

The new permission is displayed in the Permissions defined locally part of the screen.

Editing Permissions

To edit a permission click on next to it, from there you can modify the permission and/or the date frame.

Deleting Permissions

To delete a permission click on

next to the permission you want to delete, click Ok on the confirmation popup.

Auditing and Purging Permissions

This tab presents two sub-tabs: a Search tab and a Purge tab.

Auditing Permissions

The Search tab will help you to audit permissions in the repository, you can search by user/group, time frame, permissions etc. You can then export search results in an Excel file by clicking the icon .

You can search permissions on the following criteria:

  • User / Group: The user(s) or group(s) of which you want to see the permissions.
  • Granted by: The user who assigned the permissions.
  • Location: The documents or folder hierarchy from which permissions will be searched.
  • Right: The permission to be searched for.
  • Time Frame: The dates during which the permission is / was effective.
  • Status: The status of the permission.

    • Pending: The permissions is not yet active, the permission time range has not yet been reached.
    • Effective: The permission is active.
    • Archived: The permission is not active anymore, the permission time range is overdue.
  • Policy Name: The ID of the policy name. By default, there are two policy types:
    • local for permissions granted locally
    • routing for permissions granted by a workflow

Purging Permissions

The Purge tab will enable admins to delete all the permissions granted to a user or on a section of the repository.

To purge the permission of a user: go to Admin > Permissions > Purge tab, search the user you want and click on Search. The available permissions are displayed, click on Purge to confirm. All the permissions for this user are removed.