Sometimes you want to assign a task to one or many users, without requiring a dedicated process model. You can create a button, link or icon and bind it to an automation chain, that will use the "Create task" operation, in the "Services" category.
This operation will assign a task to users or groups of users, which are defined by the the parameter "variable name for actors prefixed ids". This parameter either accepts:
- the user name,
- the group name (the syntax for groups is
group:groupname), - a context variable referring to them. This context variable can typically be defined in the "Get Users and Groups" operation that must be in the same automation chain. That operation stores a variable with some users and groups given the rights they have on an input document. See the One step validation flow tutorial for a complete sample.
Once a user that is assigned the task accepts or rejects the task, the automation chain given in parameters of the Create task operation is executed.