Analytics enable administrators to consult information and statistics on how the application is used:
Document Distribution: Provides statistics on the documents types, their size and counts.
Repository Content: Provides statistics on the repository, such as the top downloads, the number of created documents per week, etc. You can filter them on a specific time period.
Search: Provides statistics on how search filters are used and which queries users enter.
Workflow: Provides statistics on tasks, such as the average duration of a workflow, actions per users, etc.
Only administrators and power users can create, edit and delete users and groups. They can create new users and groups, modify their properties or delete them. You can also connect the Platform to an external directory such as an LDAP.
Users can only consult users and groups directories.
By default, the Nuxeo Platform provides you with one user, called Administrator, associated with the administrator role. You will need it to create new users and delegate them permissions.
The whole set of information about users consists of the items below:
|Username||The name the user will use to log in.|
|First name||First name of the user|
|Last name||Last name of the user|
|Company||Company or organization of the user|
|Email of the user This address is used for alerts.|
|Password (Verify)||User's password|
|Groups for this user||Groups of which the user is a member. User must be at least in 'administrators' or 'members' group, or one of their sub-groups.|
When you create a new user account, you immediately set a user password.
- To create a user, go to the Administration menu > Users & groups.
- Click on the New button.
- Fill in the user creation form.
- Activate the Set user password.
Users can immediately connect to the Nuxeo application using their usernames and passwords.
Only administrators and power users can modify other users' properties. But every user can modify his own properties from their profile in the Users & Groups tab.
You cannot edit the username, as it is the ID of the user on the application.
To modify a user's properties, go to the Administration menu > Users & Groups. Search a user and click on the user name to open his or her card. To edit it, modify the fields in the modification form.
Only administrators and power users can modify other users' password. However every users can modify their own password from their profile.
To modify a user's password, go to the Administration menu > Users & Groups and click on the Change Password button.
Only administrators and power users can delete users.
To delete a user, go to the Administration menu > Users & Groups. Search a user and click on the user's name to open his or her card. Click on Delete at the top-right hand corner and confirm.
You can create groups of users and modify their properties directly in the Nuxeo Platform.
To make permissions management easier, instead of giving (or denying) permissions to single users and repeat operations several times, you can give several users identical permissions in one single manipulation by using a group.
Default groups are:
- members: End-users of the application.
- power users: Functional administrators of the application. They have a restricted access to the Admin tab, the administration of the user interface of the Nuxeo Platform, from which they can manage users and groups and edit the vocabularies.
- administrators: Technical administrators of the application. They have access to all the Admin tab features and are in charge of managing the application. Beside the functional administration features, they can edit the application configuration, install packages on the application, consult the application's statistics, restart the server, etc.
Users must either belong to the "members" or "administrators" group to be able to access content. Power users must be in both the "power users" and "members" groups.
Groups can be composed of users and of sub-groups. Sub-group's members automatically become members of the parent group. Thus, they are granted all the permissions you give to the group. You can create as many groups as needed.
|Group name||The ID of the group. The ID cannot be modified.|
|Group label||The name of the group displayed to users.|
|Group's members||Users that belong to the group.|
Only administrators and power users can create groups of users.
To create a group of users, go to Administration menu > Users & Groups > click on the New button and select Group from the drop down list. Fill in the creation form and save.
If you need to create several groups, check the box Create another next to the Create button. Your group is saved and the group creation form is displayed so you can immediately create another group.
Only administrators and power users can modify groups.
Modifying groups most often consists in adding or removing members of the group. The name of the group cannot be changed.
To edit a group:
- Go to the Administration menu > Users & Groups.
- Search a group and click on its name to open its card.
- Click on the Edit tab, modify the group's members
Click on the Save button.
The users who are no longer members of the group are denied group's permissions. However they still have their individual permissions.
Only administrators and power users can delete groups.
To delete a group:
- Go to Administration menu > Users & Groups.
- Search the group to delete and click on its name to open its card.
- Click on Delete and confirm.
Only administrators and power users can consult and manage vocabularies.
Vocabularies are the lists of labels used in the application, for instance in drop down lists. A vocabulary is composed of several entries, that are the options in the drop down lists. Some vocabularies are hierarchical, i.e. they have several levels. For instance, the Subjects metadata uses a two level vocabulary called
I10nsubjects. First level is Topic. Second level is Subtopic and each entry is linked to a Topic entry.
Administrators and power users can only modify or delete vocabularies. They cannot create a new vocabulary from the user interface.
All vocabularies editable from the user interface are listed in the vocabularies management interface.
To consult a vocabulary or its entries click on the Administration menu > Vocabularies submenu and select the vocabulary you want to consult in the drop down list.
|ID||Unique identifier for the vocabulary entry. The ID is not displayed to users.|
|Parent||This field is only displayed on hierarchical vocabularies second level. It indicates to which first level entry the current value is linked.|
|Label||Value of the entry that will be displayed to users on the application.|
|Obsolescence||Indicates if the entry should be displayed in the available values on edition.|
Indicates the rank of the entry in the vocabulary.
Order is set at |
To add an entry to a vocabulary, click on the Add Entry button of the vocabulary, fill in the entry creation form and click on the Save button.
The new entry is displayed in the list of the vocabulary entries. It is immediately available in the corresponding drop down list in the user interface.
Editing a vocabulary entry can be changing its label, making it obsolete or changing its order. When you make an entry obsolete, it means that it will not be displayed in the available choices when you edit a document.
To delete vocabulary entry, click on the Delete button of the entry to erase and confirm.The entry is permanently erased. The list of the vocabulary entries is displayed.
The Audit view enables you to query the application audit and get reports on the activities and actions on the repository.
This section of the Admin tab enables administrators to manage the authentication with other applications using OAuth protocol.
The Services Providers and Services Providers Tokens tabs enable to declare external applications to which the Nuxeo Platform will connect.
If you want to work with the Nuxeo Live Connect addon, this is where you will need to set up your configuration.
For more information about NXQL search, read the following documentation.